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RMU Home » Programs » Claims & Incident Reporting » County Property Claims

• Claims & Incident Reporting
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County Property Claims

Employees should review employee's incident/claims reporting duties for additional reporting information.

COUNTY REAL PROPERTY CLAIMS

This type of claim includes physical damage to County real property due to fire, flood, earthquake as well as damage caused by contractors or the public. It also includes cyber exposures such as a privacy breach either on the internet or when county documents are viewed or stolen by an unauthorized person. Damage to County real property is subject to a $50,000 deductible. The deductible is the responsibility of the County department that suffered the loss.

CLAIMS REIMBURSEMENT GUIDLEINES-all damage or losses should be reported to the Risk Management Unit within 24 hours of when the damage occurred. It is the department's responsibility to prove the loss.

1. The Department should take immediate action to protect the property from further damage (for example by boarding up the property or cordoning off the affected area in order to make it inaccessible to unauthorized personnel).
2. Do not dispose of the damaged property without prior approval from the Risk Management Unit.
3. Complete the Alameda County Incident Report Form (non-vehicle related) (PDF - 24kb)* form and submit to Risk Management Unit.
4. Make a detailed list of damaged or lost property.
5. Document the cost to repair, replace or clean up. This could include a copy of the estimate for the repair, replacement or clean up or a copy of the invoice if the repairs, replacement or the clean-up has already taken place.
6. Complete the County of Alameda Property Loss Report, County of Alameda Property Only, Except Vehicles (Form 430300-6) (PDF - 85kb)* and submit it to the Risk Management Unit with the following documents:
   • the list of damaged or lost property
   • the estimate/invoice
   • a police report (if applicable)
   • a fire report (if applicable)
   • and an environmental health report (if applicable).
7. Once all of the required documents have been received, the Risk Management Unit will evaluate the claim to determine if the loss exceeds the deductible and if it was caused by a covered peril. If so, The Risk Management Unit will issue payment to the department.

ANY LOSS OR DAMAGE REPORTED MORE THAN 12 MONTHS AFTER THE DATE OF THE OCCURRENCE IS NOT ELIGIBLE FOR REIMBURSEMENT.

If you have questions regarding a County real property claim or would like to make a county real property claim, please contact Timothy Leibowitz at 510-272-3869 or tie-inline 2-3869 or at timothy.leibowitz@acgov.org.

COUNTY PERSONAL PROPERTY

If a County department suffers damage to, or a loss of, County personal property, the Risk Management Unit will reimburse the department, subject to depreciation and the deductible, for the cost of repair or the value of the property. This coverage applies to personal property that is owned by the County or is in the care, custody and control of the County. The damage or loss must be caused by a covered peril. The Risk Management Unit determines what qualifies as a covered peril. The County department that suffered the loss is responsible for the deductible.

CLAIMS REIMBURSEMENT GUIDLEINES-all damage or losses should be reported to the Risk Management Unit within 24 hours of when the damage occurred. It is the department's responsibility to prove the loss.

1. The Department should take immediate action to protect the property from further damage.
2. Do not dispose of the damaged property without prior approval from the Risk Management Unit.
3. Complete the Alameda County Incident Report Form (non-vehicle related) (PDF - 24kb)* form and submit to Risk Management Unit.
4. Make a detailed list of damaged or lost property.
5. Document the cost to repair, replace or clean up. This could include a copy of the estimate for the repair, replacement or clean up or a copy of the invoice if the repairs, replacement or the clean-up has already taken place.
6. Complete the County of Alameda Property Loss Report, County of Alameda Property Only, Except Vehicles (Form 430300-6) (PDF - 85kb)* and submit it to the Risk Management Unit with the following documents:
   • the list of damaged or lost property
   • the estimate/invoice
   • a police report (if applicable)
   • a fire report (if applicable)
   • and an environmental health report (if applicable).
7. Once all of the required documents have been received, the Risk Management Unit will evaluate the claim to determine if the loss exceeds the deductible and if it was caused by a covered peril. If so, The Risk Management Unit will issue payment to the department.

ANY LOSS OR DAMAGE REPORTED MORE THAN 12 MONTHS AFTER THE DATE OF THE OCCURRENCE IS NOT ELIGIBLE FOR REIMBURSEMENT.

If you have questions regarding a County personal property claim or would like to make a County personal property claim, please contact Timothy Leibowitz at 510-272-3869 or tie-inline 2-3869 or at timothy.leibowitz@acgov.org.

COUNTY VEHICLE CLAIMS

Direct physical damage to County vehicles is covered by our self-insurance program when the County repairs the vehicle or deems it to be a total loss. The loss to the vehicle must be caused by a covered peril. The Risk Management Unit determines what qualifies as a covered peril. All covered vehicle claims are subject to a $500.00 deductible per occurrence. The deductible is the responsibility of the County department that suffered the loss. Damage to County vehicles that was caused intentionally or through intentional misuse is not reimbursable by this program.

CLAIMS REIMBURSEMENT GUIDLEINES-It is the department's responsibility to prove the loss.

1. The Department should take immediate action to protect the vehicle from further damage.
2. The driver of the County vehicle should complete the Vehicle Accident/Vehicle Incident Report (form #430300-1) (Word - 309kb)** and submit it to the Risk Management Unit within 24 hours of when the damaged occurred.
3. The vehicle should be repaired as soon as possible. The department is responsible for paying for the repair. Once the repairs have been completed and paid for, submit the County of Alameda, County Vehicle Damage Reimbursement Request (form # 430300-5) (PDF - 81kb)* with the following documents:
   • the repair invoice
   • the invoice for towing
   • any applicable police reports
   • photographs of the damaged vehicle to the Risk Management Unit.
4. If the damaged County vehicle is a total loss (A total loss is defined as a vehicle whose repair cost is greater than the value of the vehicle) submit the County of Alameda, County Vehicle Damage Reimbursement Request (form # 430300-5) (PDF - 81kb)* with the following documents:
   • the repair estimate
   • the invoice for towing
   • any applicable police reports
   • the salvage bid and photographs of the damaged vehicle to the Risk Management Unit.
5. Once all of the required documents have been received, the Risk Management Unit will evaluate the claim to determine if the loss exceeds the deductible and if it was caused by a covered peril. If so, The Risk Management Unit will issue payment to the department.

ANY LOSS OR DAMAGE REPORTED MORE THAN 12 MONTHS AFTER THE DATE OF THE OCCURRENCE WILL NOT BE ELIGIBLE FOR REIMBURSEMENT.

If you have questions regarding a County vehicle claim or would like to make a county vehicle claim, please contact Timothy Leibowitz at 510-272-3869 or tie-inline 2-3869 or at timothy.leibowitz@acgov.org. You can also send Vehicle Accident/Vehicle Incident Report (Form 430300-1) (Word - 309kb)** along with any other supporting documents to CAOriskforms@acgov.org.

PURSUING FINANANCIAL RECOVERY FOR LOSS OF OR DAMAGE TO COUNTY PROPERTY (SUBROGATION)

The Risk Management Unit can assist the County department in pursuing financial recovery against those that caused damage to County property. Upon discovery of the loss or the damage, the department should immediately contact the Risk Management Unit. In order to have the greatest possibility of success, there must be sufficient evidence to prove liability against the other party and there must be proof of the damage sustained as well of the cost of those damages. If you have questions regarding subrogation or would like to make a subrogation claim, please contact Timothy Leibowitz at 510-272-3869 or tie-inline 2-3869 or at timothy.leibowitz@acgov.org.