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RMU Home » Programs » Claims & Incident Reporting » Employee’s Personal Property Claims

• Claims & Incident Reporting
• Overview
• Claims Administration
• Claims Against The County
• Employee's Personal Property Claims
• County Property Claims
• Employee Incident Reporting Duties
• Cash Losses

Employee’s Personal Property Claims
Including Personal Vehicle Claims

Subject to limitations, the County will consider payment on employee’s personal property, including vehicles, which have been lost or damaged while in the course and scope of County employment.

Personal Items

The County, as reaffirmed and amended by Resolution #186046 (PDF - 81kb)* shall only approve claims up to $150.00 for loss of or damage to personal property belonging to County employees if such loss or damage occurred while in the course and scope of County employment and the County was found negligent. It should be noted that on no occasion shall the County be responsible for the loss of private property due to criminal acts, such as theft.

Personal Vehicles

When "driving" a personal vehicle in the course and scope of County employment, by law, the personal automobile insurance is primary. “Driving” refers to a vehicle in motion. The County will reimburse for the repair cost of the vehicle or the vehicle’s insurance deductible, whichever is less, up to a maximum of $500.00 when the employee is deemed “not at fault” for the accident. Reimbursement of the deductible will not be considered if waived by the personal insurance carrier. Damage to personal vehicles while parked will not be reimbursed. Claims by collision while parked may be considered if the identity of the offending party is obtained. Maintenance, wear and tear, as well as resulting losses due to maintenance and/or wear and tear, will not be considered for coverage. Glass Breakage is not a covered loss. See EXCLUSIONS and PHYSICAL DAMAGE EXCLUSIONS (PDF - 272kb)*.

Claims Reporting and Reimbursement Guidelines

PERSONAL ITEMS – The employee must complete and sign the Employee's Claims for Loss or Damage to Personal Property or Personal Vehicle (Form 430300-4) (PDF - 138kb)* form. The form must be signed by the Agency/Department Head to certify the legitimacy of the loss. The original signed form is to be submitted to the Risk Management Unit, QIC 28505, Attention: Kimberly Stokes, Risk Coordinator, with supporting documentation such as invoices, police report, etc. to justify the loss. Risk Management will evaluate the claim to determine liability (County negligence) prior to approval. If approved, the Auditor-Controller’s Office will submit the check directly to the employee department’s liaison.

PERSONAL VEHICLES - The employee must complete and sign the Employee's Claims for Loss or Damage to Personal Property or Personal Vehicle (Form 430300-4) (PDF - 138kb)* form. The form must be signed by the Agency/Department Head to certify the legitimacy of the loss. The original signed form is to be submitted to the Risk Management Unit, QIC 28505, Attention: Kimberly Stokes, Risk Coordinator, with supporting documentation such as the repair invoice, policy report, personal insurance declaration showing the deductible, etc. to justify the loss. Risk Management will evaluate the claim to determine liability prior to approval. If approved, the Auditor-Controller’s Office will submit the check directly to the employee department’s liaison.